Undergraduate Registration Instructions

About Registration

Please follow the registration procedures below and use Self-Service to complete your course registrations. 

Priority Registration for Fall 2022 will open every morning, Monday through Friday at 8:30 a.m. during March 28 to April 8, 2022  (Summer 2022 opened for registration on February 14, 2022). After April 8th, Open registration continues until classes begin. Registration is also open during weekends but is not monitored.

Students with grade or health record holds WILL be permitted to register. Students with financial holds WILL be permitted to register. For the purpose of completing the Registration scheduling process, students are advised to ignore any grade or health holds reported by Self-Service. Please email registrar@theacademy-ibt.com if you believe a hold is inappropriately preventing you from registering.

Priority Registration

All students will register in accordance with the overall credits completed PRIOR TO the current (Spring 2022) semester. (Students may register on the stated day or any date thereafter during the March 28-April 8 dates.)  Questions regarding the accuracy of the total should be raised prior to registration to registrar@theacademy-ibt.com. In addition, any students in the Honors Program, 3-Year and 3+ degree programs, studying abroad, students registered with Disability Support Services who receive registration accommodations due to medical reasons, veterans or students receiving veteran education benefits, or student athletes may register earlier than the day associated with actual completed total credits.

To find the Overall Credits used to assign your Priority Registration day:

  1. Please log into Self-Service (http://selfservice.theacademy-ibt.com)
  2. click the Grades tab
  3. click the "Unofficial Transcript" link in the sub-tab
  4. scroll to the bottom of your transcript
  5. the last line, "Overall Credits", is your current total

Using overall credits, please find your earliest Priority Registration day below (beginning each day at 8:30 a.m.):

Date Overall Credits Date Overall Credits
Monday, March 28 110+ Monday, April 4 27+
Tuesday, March 29 87+ Tuesday, April 5 24+
Wednesday, March 30 69+ Wednesday, April 6 16+
Thursday, March 31 57+ Thursday, April 7 12+
Friday, April 1 39+ Friday, April 8 0+

All students will register online through Self-Service. Academic advisers receive an email when their advisee registers online, and are asked to review requested courses for appropriateness. Only courses approved by the adviser become part of the schedule. The adviser's electronic approval or written email approval is required to complete registration, but online registration reserves a seat in requested classes until final approval or disapproval is determined. A student assumes all responsibility pertaining to course registration and degree completion. Students experiencing any difficulty may email registrar@theacademy-ibt.com.

Registration Procedures

  1. Make an appointment with your adviser to discuss appropriate course selection including review of prerequisites and university requirements. Navigating to your current schedule on Self-Service and scrolling to the bottom will display your current adviser's name at the bottom left of the screen. Full-time students who are uncertain of adviser assignment may contact Bruce Keller (215-572-2922); part-time students who are uncertain of adviser assignment may also contact Bruce Keller.
  2. Identify courses and sections, and obtain adviser's approval prior to registration. When identifying course selections, please follow the format used on the Section Search function in Self-Service. Copy the course code exactly, including the specific section number of a given lecture or lab (e.g. BI101.3, BI101L.2). The code identifies the course in the computer. The information following the 'dot' identifies the section (which represents day and time) of the course. Please also include each course's session within the term; courses in Fall session 01 span the entire semester, courses in Fall session 02 typically span only the first half of the semester, courses in Fall session 03 typically span only the last half of the semester. You may also find it helpful when Searching Sections to add them to your Self-Service Cart to visualize how your selections could create a final schedule.

Important Notes for Registration

  • Drop/Add functionality is available in Self-Service.
  • The Waitlist function is NOT available; registration for full (closed) courses is not enabled in Self-Service. Students are advised to register for all open courses and proceed to registration to finalize available courses. A separate email should then be sent to registrar@theacademy-ibt.com and their adviser indicating the semester, course and section of the desired full (closed) course. If the adviser approves, the Registrar's Office will add the student to the waitlist queue.
  • Prerequisites and Corequisites are not being screened by Self-Service. Students are responsible to check the catalog when building their schedule.
  • Time conflicts are not being screened by Self-Service. Please review your cart for conflicting start and stop times to avoid unintended overlap.
  • Students are encouraged to identify alternative courses in the event one or more of the desired courses have reached maximum capacity.
  • Full-time students for the Fall normally register for 15 or 16 credits; however, full-time enrollment is defined as 12 to 20 credits. Registration for 19 or 20 credits requires a cum GPA of 3.0 or higher or approval (by petition to the Office of Undergraduate Success for course overload). Note: 20 credits is the maximum credit load permitted.
  • Part-time students (carrying up to 11 credits if matriculated or limited to two courses, 6-8 credits if non-matriculated) also register based on overall credits. Tuition bills will be available from the Student Accounts Office (215-572-2981) through the eBill interface (www.theacademy-ibt.com/ebill).
  • Preference for FA courses will be given to art majors. Non-art majors must obtain FA department approval to register. (Approval will be granted on the basis of completion of appropriate prerequisites and on space availability.)
  • Students who schedule an independent study must complete the appropriate form from the Office of the Registrar. The completed form with the required signatures or approvals must be forwarded to registrar@theacademy-ibt.com.
  • Students who desire pass-fail grading for a Fall 2022 course should complete the Pass/Fail request form. The pass-fail option is not available to first-year students and is an option for elective courses only (one course per semester or one course for every 15 credits completed to a maximum of six courses). The instructor is not informed of this choice. Pass-fail selection may also be made during March 28, 2022 - September 19, 2022. Pass-fail requests may be withdrawn on or before October 25, 2022 at the option of the student.
  • Course changes after registration may be made during the Drop Add Period March 28, 2022 to September 12, 2022 (changes to Summer courses must be made before the class begins). Drop and Add forms for this purpose may be obtained online. Students may withdraw from a traditional length class (with a grade of W) between September 13 - November 17, 2022 with the approval of the adviser and instructor (using a withdrawal form). After November 17, 2022, withdrawal from class requires approvals as above and from the Dean of the College or School (by petition) and the student is graded WP or WF. 
  • Course inactivity, non-attendance, or failure to make or complete payment does not constitute a course drop or withdrawal. Students remain financially responsible for a course registration unless the student notifies the Registrar's Office in writing to drop or withdraw from the course. Fees are assessed according to the current refund policy. Neglecting to drop or withdraw officially will result in a failing grade on the transcript.  
  • Notes regarding non-traditional courses:
    • Students in 7-week classes may drop prior to the start of class. Once class begins, students may withdraw (not drop) and/or add classes during the first week of class. Withdrawal with a grade of W may occur as late as the fourth week of class, and after the fourth week withdrawal requires permission from the Dean of the College or School (by petition) and the student is graded WP or WF. Students may not withdraw after the course ends.   
    • Students in 1-week intensive classes and institute courses may only drop or add prior to the start of the course.
  • Students registering for Education courses
    • All students registered for undergraduate Education courses must submit required clearances to the School of Education prior to the first day of class*. Students who do not are required to drop the course prior to the end of drop/add period.

      • * Clearances are submitted by July 1 and renewed annualy for those who are taking Education courses and enrolled in any of the following programs: undergraduate majors PreK-4, PreK-4/Special Education PreK-8, Bachelor of Fine Arts with concentration and Art Education certification program, Secondary Education minors and undergraduate certification preparation programs.

      • Undergraduate courses exempt from clearance requirements are: ED203, ED360, ED362, ED363 and ED463.

  • Students with disabilities who require accommodations should contact Disability Support Services.

How to Register

  • New Undergraduate Student Registration Process

    Visiting, Non-Degree Seeking Undergraduate Students: If you are new to Arcadia and wish to take undergraduate courses as a visiting, non-matriculated student, please e-mail studentsuccess@theacademy-ibt.com for advising and registration.

    Part-time Degree Seeking Undergraduate Students: If you have been formally accepted to Arcadia and have deposited, you will be contacted by an Undergraduate Academic Adviser to set up an advising and orientation meeting. If you have not yet applied, or have any questions about admission, please contact Enrollment Management at 215-572-2910 or e-mail admiss@theacademy-ibt.com for advising and registration.

  • Self-Service Online Registration Instructions: All current students will use Self-Service to register for classes.

Please note: Registration for students begins at the start of Priority Registration and continues until classes begin. Students assume all responsibility pertaining to course registration and degree completion. 

Tuition/Credit Costs

  • Students should verify tuition and fees by visiting the Financial Aid page reporting the current cost of attendance.